ODE Required Postings

Policies & Procedures

  • Bullying Policy: [Link to Family Handbook 18]

  • Nondiscrimination Policy: [Link to Family Handbook, Page 7]

  • Complaint Procedures/Title IX: [Link to Family Handbook, Page 28]

  • FERPA (Confidentiality of Student and Family Information): The Family Educational Rights and Privacy Act (FERPA) is a federal law that mandates confidentiality for student records. Under FERPA, school employees cannot release student information without written parental consent except in very limited circumstances. FERPA covers all records that discuss or identify students, including staff notes, staff emails, official records, and student work. This includes counselor and teacher notes kept in the office or classrooms, referral slips, and other “daily” documents, as well as formal, permanent records. When in doubt, staff should always treat student records as confidential. 

    FERPA permits school employees to share confidential student information with other staff members only when there is a legitimate educational interest in the information. Discussion of an individual student’s academic achievement, challenges, health, behavior, and/or family circumstances should take place only with school staff on a need-to-know basis. Violations of this policy can result in disciplinary action and legal risk. Keep this in mind both at work and away from the building. 

    It is not permissible to discuss specific students with non-school staff. Staff should be very mindful of communicating confidential information about students in school areas such as hallways, classrooms, etc. The confidentiality requirement remains the same with education records and any student information system (Synergy). Student information is not to be made available to any other person including students, volunteers, or non-school agencies (including those working in the school) without express written and dated permission of the legal parent or guardian. Access to Synergy or Synergy passwords are never to be given to anyone, including students, volunteers, or non-school agencies. In order to prevent the breach of confidential information, HOLLA School team members are required to use their HOLLA School work email addresses when discussing any school-related information. 

Plans & Reports

Contact Information & External Links

Additional Documents